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Project Assistant - SIAMS

Category: 
Upper Management / Consulting
City: 
Abidjan
Description: 

POSITION DESCRIPTION

The Project Assistant provides office administration support for a technical assistance project The Assistant will support project managers based overseas who travel frequently to Abidjan for two to three weeks at a time. When Project Managers are in Abidjan, the assistant will arrange meetings and provide interpretation, among other tasks. In the absence of the  project managers, the Assistant will represent the project and report regularly to the Project Manager Communication is done by phone, Skype, or email.

DESIRED QUALIFICATIONS

  • A.  EDUCATION

Higher education preferred in one of the following: Public Administration, Business, Law, English, or related fields.

  • B.  PRIOR WORK EXPERIENCE

1. Experience providing translation and interpretation support in English and French

2. Experience in office management and administrative support

3. At least three years general office environment activities

4. Experience in teaching or developing training materials

5. Experience in giving written and oral presentations or briefings

6. Experience in summarizing information as a result of fact gathering, and expressing the summary orally and in writing

7. Experience in working with government officials

  • C.  LANGUAGE PROFICIENCY

Fluency in English and French is critical. The assistant must have a strong oral and verbal command of these languages that will allow him / her to provide accurate interpretation during meetings and when required, workshops and on-the-job training sessions. The project assistant will also be called on to quickly turn-around translation requests.  The assistant must be able to read and write reports in English.

  • D.  SKILLS AND ABILITIES

1. Interpersonal skills

2. Organizational and administrative skills

3. Computer literacy in Microsoft PowerPoint, Excel, and Word.

4. Time management skills, and the ability to set and meet deadlines

5. Ability to prepare correspondence as required

6. Ability to arrange workshops/meetings

7. Ability to communicate effectively with all levels of officials in local and foreign governments

  • E.  KEY PERFORMANCE AREAS/OUTPUTS

1. Prepare accurate, written reports on a regular basis on multiple projects
2. Represent the project when foreign advisors are not in-country
3. Co-ordinate meetings and workshops

4. Record incoming and outgoing documentation, email and telephone contacts, and maintain office files

5. Translate documents and interpret oral communication

6. Handle confidential documents with utmost discretion

7. Provide general office administration

8. Manage the appointments of project managers and assist in achieving access to government officials at all levels

9. Assist with travel and accommodation arrangements, if needed

  • F.  PERSONAL ATTRIBUTES/GENERAL CHARACTERISTICS

1. Ability to work independently and as part of a team

2. Dedicated and reliable 

3. Ability to work under pressure

4. Ability to prioritize

5. Personal and telephonic communication skills

6. Self confidence

Submit application to: recrutement@siams.net

Deadline submit: 06/18/2018