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ACRE - Office Assistant

Category: 
Administrative
City: 
Abidjan
Description: 

 JOB DESCRIPTION OFFICE ASSISTANT

 

About Amandla Capital

Amandla Capital Real Estate (Amandla Capital) is a hospitality real estate investment and asset management platform. Amandla Capital structures assets in partnership with real estate owners and hotel operators to secure stable yields and serve the needs of institutional investors in West Africa.

As a platform, Amandla Capital creates value through transaction structuring, asset management and portfolio management for its three stakeholders: the institutional investors, the landowners and the hotel operators.

Amandla Capital is currently raising funds for its dedicated hospitality real estate vehicles.

The company operates mainly in West Africa and its head office is located in Abidjan, Côte d’Ivoire.

Job Function

The Office Assistant will provide clerical, secretarial and administrative support to the team and will ultimately ensure the efficient and smooth day-to-day operation of the office.

A. Clerical support o Monitor and order office supplies based on updated inventory levels

o Answer and direct phone calls and other messages to the appropriate staff member

o Receive, sort, record, distribute incoming mail and prepare outgoing mail

o Manage and coordinate activities of the support staff (drivers, cleaning and maintenance crew)

o Maintain the office space clean, fresh and tidy

B. Secretarial support

o Fax, scan and copy documents for the office and upon request from the team

o Maintain and update internal and external contact lists, databases and filing systems, whether electronic or paper

o Organize, confirm and coordinate appointments, meetings, conferences and travel arrangements

o Communicate verbally and in writing to answer inquiries and provide information

o Perform basic filing of memos, invoices, mandates, NDAs and other reports

C. Administrative support

o Handle administrative requests and queries from Finance Officer and management

o Organize and plan team activities events, under the supervision of the FO

o Maintain, reconcile and submit petty cash and team expense reports weekly to the FO

o Maintain front desk procedures including accurate contact information, directions and frequently requested company information

Job Skills and Abilities

- Technical Abilities

o Competent computer skills and MS Office or equivalent

o Internet skills such as use of e-mails, group messaging and Google search

o Written and verbal communication skills

o Fluent in French and intermediate in English

- Soft skills

o Ability to prioritize, multitask and take initiative to propose improvements

o Excellent organizational and time management skills

o Strong work ethics, problem-solver, self-driven and attentive to detail

- Education and experience o Associate degree or equivalent at a minimum

o 2 + years of work experience in similar position

Email: hr@armandlacapital.com

 

Côte d’Ivoire
Espace Theren
Cocody Danga, rue B15 - BP 1008
Abidjan, Côte d’Ivoire
Tel +225 07 799 648

Mauritius
c/o Abax Corporate Services Ltd
6th Floor, Tower A, 1 CyberCity
Ebene, Republic of Mauritius
Tel +230 403 6000 - Fax +230 403 6060